Legal File Clerk
An organized professional who maintains case files, manages document storage systems, and ensures your firm's records are accurate, accessible, and secure.
A legal file clerk from DocketHire keeps your firm's records organized, accessible, and secure. From setting up new case files and indexing documents to managing retention schedules and archiving closed matters, your file clerk ensures that every document is where it needs to be when attorneys, paralegals, and staff need it.
Disorganized files waste attorney time and create risk. When a document cannot be located quickly, it slows case preparation and can compromise client outcomes. A dedicated DocketHire file clerk brings order to your document management systems and maintains consistent naming conventions, folder structures, and indexing protocols across every case.
Our file clerks are experienced with both physical and digital filing systems used in law firms. They understand the confidentiality requirements of legal records, follow your firm's retention and destruction policies, and work within your document management platform to ensure your files meet compliance standards and support efficient case work.
Key Tasks
- Set up new case files in the document management system
- Index and organize documents by case, category, and date
- Maintain consistent folder structures and naming conventions
- Scan, upload, and categorize physical documents into digital systems
- Process closed case files for archiving or destruction per retention schedules
- Retrieve and distribute documents requested by attorneys and staff
- Conduct regular audits of file organization and completeness
- Manage document check out and return tracking
- Update file indexes when new documents are added to cases
- Coordinate with records storage vendors for off site retrieval
Tools & Platforms
How It Works
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