How DocketHire Works
A simple, proven process to connect your law firm with dedicated legal virtual assistants. We handle recruiting, vetting, and onboarding so you can focus on your clients.
Share Your Needs
Start by booking a call or submitting our intake form. We take the time to understand your practice area, team structure, caseload, and the specific tasks you want to delegate. Whether you need help with client intake, document drafting, or billing, we tailor our search to your requirements.
We Source and Vet Candidates
Our recruiting team identifies candidates with legal industry experience and screens them for skills, communication, and cultural fit. Every candidate is assessed on legal software proficiency, attention to detail, and their ability to work within law firm workflows. You receive a shortlist of qualified professionals to review.
You Interview and Select
Review a shortlist of pre-vetted candidates and conduct interviews. You make the final hiring decision to ensure the right fit for your firm.
Onboarding and Integration
We coordinate onboarding with your tools and processes. Your new team member receives firm-specific training and is ready to contribute from day one.
Ongoing Support and QA
Your dedicated account manager monitors performance, gathers feedback, and provides coaching. We handle HR so you can focus on your practice.
Why Law Firms Choose DocketHire
We are not a generic staffing agency. Everything we do is built around the specific needs of legal professionals.
Save Up to 70% on Staffing Costs
Eliminate expenses associated with office space, equipment, benefits, and traditional recruiting. Our virtual assistants deliver the same quality of work at a fraction of the cost of a local hire.
Legal Industry Training
Every DocketHire professional is trained in legal terminology, workflows, ethics, and popular software like Clio, MyCase, PracticePanther, and more. They are ready to contribute from day one.
Dedicated, Full Attention Staff
Unlike freelance marketplaces, our virtual assistants work exclusively for your firm during their scheduled hours. You get consistent, reliable support without competing for their attention.
Flexible Scaling
Start with a single part time assistant and scale up as your firm grows. Add new roles or increase hours without the complexity of traditional hiring and HR processes.
Ongoing Quality Assurance
Our team monitors performance, gathers feedback, and provides coaching to ensure your virtual assistant continues to meet your standards over time.
Confidentiality and Compliance
All DocketHire staff sign NDAs and are trained in data privacy best practices. We take the confidentiality of your client information seriously.
Common Questions About the Process
How long does it take to get matched with a VA?
Most firms are matched with a qualified candidate within 5 to 10 business days, depending on the complexity of the role and your specific requirements.
Can I interview the candidates before hiring?
Absolutely. We present a shortlist of pre vetted candidates and you conduct interviews to ensure the right fit for your firm and culture.
What happens if the VA is not a good fit?
We offer a replacement guarantee. If your virtual assistant is not meeting expectations, we work quickly to find a suitable replacement at no additional recruiting cost.
Do I manage the VA directly?
Yes, your virtual assistant reports directly to you or a designated team member. We provide onboarding support and remain available for any HR or performance related needs.
What Lawyers Should Know About Offshore Staffing
Compliance and security are critical when outsourcing legal work. Here is how DocketHire keeps your firm protected.
Bar Compliance
Our processes are designed to align with ABA guidelines on outsourcing legal support tasks. We help ensure your firm remains compliant with state bar requirements.
NDA Requirements
Every DocketHire team member signs a comprehensive NDA before accessing any client information. Confidentiality is built into every engagement.
Data Security
We enforce secure communication channels, encrypted file transfers, and access controls to protect sensitive legal data at every stage.
HIPAA Awareness
For firms handling health-related cases, our staff are trained in HIPAA awareness to safeguard protected health information throughout their work.
What Law Firms Say About DocketHire
Trusted by hundreds of law firms across the United States to deliver reliable, trained legal virtual assistants.
“DocketHire transformed how our firm operates. Our virtual paralegal handles intake and document prep so efficiently that we took on 30% more cases without adding office staff.”
Sarah Mitchell
Managing Partner
Mitchell & Associates, Personal Injury
“I was skeptical about remote legal staff, but our DocketHire assistant knows Clio better than most in-house hires I have made. The onboarding was seamless and the cost savings are significant.”
David Chen
Solo Practitioner
Chen Law Group, Immigration
“We use DocketHire for billing, calendar management, and client intake across three offices. The consistency and reliability have been outstanding. I recommend them to every firm I know.”
Maria Gonzalez
Operations Director
Barrera Gonzalez LLP, Family Law
Ready to Get Started?
Book a free consultation and we will walk you through the process step by step.